10% off both bills — and duties that come with it

Hubstaff Referral Code

Q: What does the Hubstaff referral pay?

Refer someone, they sign up for a paid plan, and you both get 10% off your monthly bills for one year. You must already be a Hubstaff customer on a paid plan to refer — free-plan users cannot participate — and the referred user must complete their 14-day trial and take a paid plan. Self-referrals and existing customers are excluded and no cap is stated. It is clearly described and we found nothing wrong with it, though it is worth noting the reward is a discount on your own subscription rather than a payment: cancel, and the 10% is worth nothing.

Q: What am I actually recommending?

Employee-monitoring software. Hubstaff's feature set, as our record describes it, includes screen monitoring, GPS tracking, activity levels and productivity analysis. It is legitimate software with legitimate uses, particularly for contractor billing and genuinely distributed teams — but a referral here is not "try this nice tool". It is persuading another business to begin monitoring its workers, and that carries duties the business may not know it is taking on.

Q: Can we just get everyone to consent?

Usually not, and this is the point most employers get wrong. The ICO guidance explains that consent is only appropriate where workers have genuine choice and control over the monitoring, and the imbalance of power between employer and employee means that is often not the case. So "we put it in the contract and everyone agreed" is frequently not the answer people assume it is — a business relying on consent alone may be relying on nothing, and should identify which of the other lawful bases actually applies.

Q: Do we need a Data Protection Impact Assessment?

Often, yes. A DPIA must be carried out before any processing likely to result in a high risk to workers' interests, and the guidance names specific cases including monitoring emails and messages, processing biometric data, keystroke monitoring, monitoring that may result in financial loss such as performance management, and profiling or special category data used to decide access to services. Read that last set against what this category of software is usually bought for: if monitoring output feeds into performance decisions — and productivity analysis generally does — that is expressly among the cases where a DPIA is expected.

Q: What should I ask before referring someone?

Four things. What is your lawful basis, and is it something other than consent? Have you told the workers, in plain language, what is collected and why? Have you done a DPIA, and do you know one is expected if the data will touch performance decisions? And is the monitoring proportionate to the problem you actually have — because "not excessive" is a legal test rather than a matter of taste, and screen capture to solve a communication problem is a large instrument for a small job.

Q: Is there a reason not to send the link?

There is a reason to think about it, which no referral page ever raises: the people at the other end. Continuous monitoring changes how it feels to work somewhere, and both the research and the regulatory direction of travel point the same way — the more granular the surveillance, the higher the burden of justification. If you would not be comfortable being monitored the way the tool monitors, that is worth weighing. The 10% is a discount on your own bill, and the cost of getting this wrong falls on somebody else.

Hubstaff's referral discounts your own bill for persuading another business to monitor its workers — which carries real legal duties

Hubstaff is workforce-management software for remote teams, offering time tracking alongside screen monitoring, GPS tracking, activity levels and productivity analysis, with integrations into project management tools.

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Genie Says

Hubstaff's referral is symmetrical and clearly stated: both sides get 10% off monthly bills for a year, you must already be on a paid plan, and the referred user must complete a 14-day trial and take a paid plan — though the reward is a discount on your own subscription, so cancelling makes it worthless. The substantive point is what you are recommending: employee-monitoring software with screen monitoring, GPS tracking and activity analysis. ICO guidance of 3 October 2023 requires a lawful basis under UK GDPR — and consent is often inappropriate in employment because of the power imbalance — plus transparency, proportionality, and a DPIA before high-risk processing including keystroke monitoring and monitoring that may cause financial loss such as performance management.

How much can you earn?

Share your own code and earn rewards when friends use it

10% off your monthly bill for one year. ⚠️ A discount on your own subscription rather than a payment — cancel and it is worth nothing.per successful referral*

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How to Use a Hubstaff Referral Code

Check you are on a paid plan

Free-plan users cannot refer. The reward is a discount on a bill you are already paying.

Ask what the business's lawful basis is

One of six under UK GDPR — and consent is often inappropriate in employment because of the imbalance of power.

Ask whether a DPIA has been done

Required before high-risk processing, expressly including keystroke monitoring and monitoring that may cause financial loss such as performance management.

Ask whether it is proportionate

"Not excessive" is a legal test, not a matter of taste. Screen capture to solve a communication problem is a large instrument for a small job.

Reward Details

Your Reward: 10% off your monthly bill for one year, after completing the 14-day trial and taking a paid plan.
Referrer Reward: 10% off your monthly bill for one year. ⚠️ A discount on your own subscription rather than a payment — cancel and it is worth nothing.
Minimum Purchase: The referred user must complete a 14-day trial and sign up for a paid plan.
Validity: One year of discounted bills on each side.
Available In: USA, UK, India, Canada, Australia, Germany, France, Japan, China, Brazil, Italy, Spain, Mexico, South Korea, Russia, Netherlands, Switzerland, Sweden, Norway, Denmark, Finland, Ireland, Belgium, Austria, Portugal, Poland, Turkey, Saudi Arabia, United Arab Emirates, Israel, Singapore, Malaysia, Indonesia, Thailand, Philippines, Vietnam, Cyprus, Bangladesh, Sri Lanka, Nepal, South Africa, Nigeria, Egypt, Kenya, Argentina, Chile, Colombia, Peru, New Zealand, Greece, Czech Republic, Romania, Hungary, Qatar
Referral Limit: No limit stated on the number of referrals.
Payout Time: Applied to monthly bills once the referred user is on a paid plan.
Eligibility: ⚠️ You must already be a Hubstaff customer on a PAID plan — free-plan users cannot refer. Self-referrals and existing customers are excluded.

Why Choose Hubstaff?

✅ A symmetrical, clearly stated offer

10% off both monthly bills for a year, with no cap. Unusually even by this project's standards — most programmes pay one side far more.

⚠️ The reward depends on you keeping paying

It is a discount on your own subscription. Cancel and it is worth nothing.

⚠️⚠️ Consent is usually the wrong lawful basis

ICO guidance explains it only works where workers have genuine choice — and the employment power imbalance means they usually do not.

⚠️ A DPIA is often mandatory

Required before high-risk processing, and the guidance names keystroke monitoring and monitoring that may result in financial loss, such as performance management.

About Hubstaff

The referral works exactly as described: 10% off both bills for a year. The part worth your attention is what you would be asking another business to take on.

**The offer first, because it is clearly stated and we found nothing wrong with it.**

**Refer someone, they sign up for a paid plan, and you both receive 10% off your monthly bills for one year.** ⚠️ **You must already be a Hubstaff customer on a PAID plan to refer** — **free-plan users cannot participate** — **and the referred user must complete their 14-day trial and take a paid plan.** **Self-referrals and existing customers are excluded, and no cap on referrals is stated.**

✅ **Note the shape: the reward is a discount on your own subscription, on both sides, and it is mutual.** **That is unusually symmetrical** — **most programmes in this project pay one side considerably more than the other.** ⚠️ **But it is also worth naming plainly: your reward is contingent on you continuing to pay for the product.** **Cancel and the 10% is worth nothing.**

**⚠️ NOW THE PART THAT MATTERS MORE THAN THE DISCOUNT.**

**Hubstaff is not a neutral productivity app.** **Its own feature set, as our record describes it, includes screen monitoring, GPS tracking, activity levels and productivity analysis.** ✅ **That is employee-monitoring software** — **legitimate software with legitimate uses, particularly for contractor billing and genuinely distributed teams** — **but a referral here is not "try this nice tool".** ⚠️ **It is persuading another business to begin monitoring its workers, and that carries duties the business may not know it is taking on.**

**✅ WHAT THE LAW ACTUALLY REQUIRES IN THE UK, SET OUT PLAINLY.**

**The Information Commissioner's Office published updated guidance on monitoring workers on 3 October 2023**, covering employers' obligations under **the UK GDPR and the Data Protection Act 2018.** **The guidance expressly covers call recording, keystroke monitoring, screenshots and activity tracking software.**

**• ⚠️ A LAWFUL BASIS IS REQUIRED.** **An employer must identify one of the six lawful bases under the UK GDPR before collecting monitoring data.**
**• ⚠️⚠️ AND HERE IS THE POINT MOST EMPLOYERS GET WRONG: CONSENT IS OFTEN NOT APPROPRIATE IN AN EMPLOYMENT RELATIONSHIP.** ✅ **The guidance explains that consent only works where workers have genuine choice and control — and the imbalance of power between employer and employee usually means they do not.** **So "we put it in the contract and everyone agreed" is frequently not the answer people assume it is**, **and a business relying on consent alone may be relying on nothing.**
**• ⚠️ IT MUST BE TRANSPARENT, PROPORTIONATE AND EXPECTED.** **Monitoring must take account of workers' expectations, must not be excessive, and must be conducted transparently wherever possible.** **Workers must be told about it in an easily understandable way**, **and only information relevant to the purpose may be retained.**
**• ⚠️ A DATA PROTECTION IMPACT ASSESSMENT IS OFTEN MANDATORY.** **A DPIA must be carried out before any processing likely to result in high risk** — **and the guidance names specific cases, including monitoring emails and messages, processing biometric data, KEYSTROKE MONITORING, monitoring that may result in financial loss such as performance management, and profiling or special category data used to decide access to services.**

✅ **Read that last item alongside what this category of software is usually bought for.** ⚠️ **If monitoring output feeds into performance management — and productivity analysis generally does — that is expressly among the cases where a DPIA is expected.**

**✅ SO THE HONEST VERSION OF THIS REFERRAL IS: "here is a tool, and here is the compliance work that comes with it."**

**Four questions worth putting to anyone you are about to refer:**
**1. ✅ What is your lawful basis, and is it something other than consent?**
**2. ✅ Have you told the workers, in plain language, what is collected and why?**
**3. ✅ Have you done a DPIA — and if the data will touch performance decisions, do you know that one is expected?**
**4. ⚠️ Is the monitoring proportionate to the problem you actually have?** **Screen capture to solve a communication problem is a large instrument for a small job**, **and "not excessive" is a legal test, not a matter of taste.**

**⚠️ And a word about the people at the other end, since no referral page ever mentions them.** **Continuous monitoring changes how it feels to work somewhere**, ✅ **and the research and regulatory direction of travel both point the same way: the more granular the surveillance, the higher the burden of justification.** **If you would not be comfortable being monitored the way the tool monitors, that is worth weighing before you send the link** — ⚠️ **the 10% is a discount on your own bill, and the cost of getting this wrong falls on somebody else.**